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Skeffling Parish Council

Agenda

For meeting to be held on 5th May 2009

 1.   Minutes of meetings held on 7th April 2009

 2.   Matters arising

 3.   Declaration of Interest  -  The Parish Councils (Model Code of Conduct) order 2001.  To record any declarations of interest by any Member in respect of items on this agenda.

 4.   Annual Audit

 5.   Finances

i)  Yorkshire Water

ii)  Wayleave Payment for Mr Brian Meadley

iii) Clerk’s Salary and Expenses

 6.   Woodland Project

 7.   Environment Agency Workshop

 8.   Parish Plan

 9.   Flood Defences

10.   Correspondence

11.   Public Speaking

Skeffling Parish Council

Minutes

Those present:  Cllr. M. Turnbull, Chairman

Cllr. S. Rollinson, Vice Chairman

Cllr. P. Payne

Cllr. R. Newsam

Cllr. L. Payne

Cllr. J. F. Robinson

Cllr. J. Sizer

Members of the public: 3

Minutes of meeting held on 7th April  2009

The minutes were accepted as accurate.

Proposed:   Cllr. S. Rollinson

Seconded:  Cllr. M. Turnbull

Vote: carried unanimously

Matters Arising

Litter in the Village

Cllr. J. F. Robinson reminded everyone that if they do pick up any litter to be careful, and to be aware there could be glass or needles on the ground.

Declaration of Interest

There were no declaration of interests.

Annual Audit

The figures for the Annual Audit 2008/2009 were put before the council and discussed.  They were agreed to be an accurate account of the Council's expenditure during the past year.

Proposed:   Cllr. M. Turnbull

Seconded:  Cllr. L. Payne

Vote:  carried unanimously

Finances

i)  Yorkshire Water.

In accordance with the agreement with Yorkshire Water this is the fifth year and, therefore, the annual rental is due to be increased in line with the Retail Price Index.  Cllr. J. F. Robinson worked out the amount of increase to be charged from January 2004 to January 2009.  This amounted to £44.24, which will be added to the annual rental of £300.  It was agreed that an invoice for £344.24 be sent to Yorkshire Water for payment in June 2009.

ii)  Wayleave payment to Mr. Meadley

A  cheque  for  £150  was  raised  to  cover   the  annual  Wayleave  payment  to Mr. Meadley.

iii)  Clerk's salary and expenses

A cheque for £128.29 was raised to cover the clerk's annual salary of £120 and expenses to cover postage and stationery for the year which amounted to £8.29.

In addition to the items on the Agenda a cheque to Zurich Insurance plc in the sum of £473.33 was raised to cover the annual premium.

Cheques to reimburse Cllr. J. F. Robinson for buying new seats for the swings in the play area were raised.  £11.99 was to cover postage, and £100.81 was for the swing seats.  A further cheque to B & S Chains was raised in the sum of £45.49. This was to cover the additional cost of the original swing seats being upgraded.

All the above cheques were raised and signed at the meeting.

Woodland Project

An application has been made in the Withernsea area to buy 10/15 acres of land to plant woodland.  If agreeable each parish in the area will be a member of the trust.  The project will cost approximately £250,000 and will be subject to obtaining grants. A Trustee from each council would be on the Management Committee.

These plans are in the initial stages, and there is a long way to go before the project comes to fruition.

It was generally agreed by the Council that the idea of the project was good, but more facts were needed before committing fully.

Environment Agency Workshop

Phillip Wynn and Andrew Barron are holding a Workshop in Skeffling Village Hall on Wednesday, 13th May at 6.30pm.  This is to give residents a chance to discuss the problems experienced during the flooding of 2007 and express their views on what should be done to alleviate flooding in the future.

Parish Plan

The Steering Group will be contacted to see if any progress can be made on the Action Points in the Parish Plan.

Flood Defences

Cllr. M. Turnbull is still chasing Andrew Barron for a written reply to our letter asking for confirmation that the sluice gate will be maintained on a maintenance contract.  This will make sure the sluice gate is fully workable at all times.

Cllr J. F. Robinson has contacted Rachel Walker of Yorkshire Water regarding the remedial work to the filtration plant.  She assured him the items needed are on order and the necessary work is in hand.  Yorkshire Water will also secure the site and make the whole area safe.

Correspondence

Most of the items were put into the folder for 'information only'.  A poster relating to the Environment Agency Workshop has been put into the notice board and displayed in the Post Office.

A pamphlet on playground equipment was circulated and it was agreed that the Play Area be put on the agenda for next month.  

Public Speaking

Cllr. M. Turnbull said that Mr. Doug Mussell has some green paint for the container, and wondered if the Council would like to make an offer for the paint.

The meeting closed at 8.30pm.

Date of next meeting:   2nd June 2009